This option will be available if your Local Authority or Organisation subscribes to our Visits module. The module allows you to see a clear audit trail of all visits to your school. You can see who is responsible and what the status of each report is, so you have everything to hand in one accessible location.
Quick Steps
- Click Records of Visits on your homepage or within the Services menu.
- Select the relevant tab if more than one is available to you (LA or Trust).
- Open the record or click Read and Respond if the visit is a focus record.
- Click Download to download the report as a PDF.
- If the visit requires a response, click Accurate or Inaccurate.
Need More Detailed Help?
The visit report is only visible when logged in as the Headteacher or another user with the relevant permissions. Depending on your permission level, you may see an audit of visits but not the full report. You may need to request additional permissions from your Headteacher.
Click the Services option on your main Perspective toolbar. Click the Records of Visits option to be taken to the All Records of Visits page.
There are several filters available on this page which allow you to narrow your search. You can also use the Search bar on the right-hand side to filter based on custom text, such as the Focus or Category.
If your school is part of a trust who subscribes to our Observatory Premium platform, then additional tabs will be visible to you, such as the ones below. If your school are not part of a trust with Observatory Premium, you will just see the Local Authority tab.
When a Focus Visit is submitted, the Headteacher will receive an email to notify them that they (or another user with the relevant permissions) must respond to it. To do this:
Click Read and Respond.
You need to click View Visit Report to download the report as a PDF. If the Local Authority has added any attachments, these will appear below this button.
Clicking Accurate will send the visit back to the Local Authority and alert them that you are satisfied with the accuracy of the visit. Clicking Inaccurate will prompt you to insert comments to explain the inaccuracies in the report. You can then click Finish & Submit to send it back to your Local Authority.
The Local Authority will then be able to view your judgement and comments (if you left any) and then finalise the report.
You have ten working days from when a Focus visit is submitted to give feedback on the record. After this, it will become finalised automatically.
The Local Authority can also write non-school improvement visits. These are referred to as Other visits. Other visits are more flexible and don’t require a response from the school. The Headteacher will be notified of these in the Weekly Digest email on a Wednesday morning. You can download these anytime by clicking the Download button alongside it.
Visits from your Trust or Organisation won't require a response. If you receive a visit from your Organisation, select your Organisations tab, and a list of Visits will appear for you to download.
If your visit has an attachment, the paperclip icon alongside it will be highlighted. Hover over that icon to preview the file name. Click the file name to download that attachment to your PC.
If the visit is still showing as draft, the advisor has not completed it, and it is not available for you to view until they finalise it.
If you have any questions about the status or content of a visit, please contact the advisor or a member of staff at the Local Authority.